• Chairs Committee meetings and general meetings of members. Public face of YVA for member and partner communications.

    What this role does in practice

    • Sets the agenda for Committee meetings with the Secretary.

    • Represents YVA to local government, Regional Arts Victoria, funders and partners.

    • Signs grant agreements, MOUs and contracts on YVA’s behalf where authorised.

    • Supports the Treasurer in financial oversight, particularly approval of expenditure above delegated thresholds.

    • Leads on Committee succession planning and onboarding new members.

    Time commitment: Approximately 4–6 hours per month, plus event attendance.

  • Chairs meetings in the President’s absence. Otherwise an ordinary Committee member with delegated portfolio responsibilities.

    What this role does in practice

    • Deputises for the President as required.

    • Typically holds a portfolio aligned to a sub-committee or working group (e.g., programs, advocacy).

    • Supports the President with stakeholder engagement.

    Time commitment: Approximately 3–4 hours per month.

  • Statutory office-holder. Responsible for the formal records and notices of the Association. The position must not be vacant for more than 14 days.

    What this role does in practice

    • Calls Committee and general meetings and issues notices.

    • Takes (or oversees) minutes of all meetings and circulates them.

    • Maintains the register of members and the records of office-holders.

    • Lodges required documents with Consumer Affairs Victoria and the ACNC, including changes to office-holders.

    • Keeps custody of YVA’s books, documents and the common seal (if any).

    Time commitment: Approximately 4–5 hours per month, more in the lead-up to the AGM.

  • Statutory office-holder responsible for the financial management of the Association.

    What this role does in practice

    • Receives all monies and ensures they are banked within 5 working days.

    • Authorises payments and ensures cheques (or their digital equivalent) are signed by at least two committee members.

    • Maintains financial records and prepares monthly reports to the Committee.

    • Coordinates the annual financial statements and their certification before the AGM.

    • Oversees the Gift Fund and ensures DGR-tagged funds are used only for the principal purpose.

    • Ensures the ACNC Annual Information Statement is lodged annually by 29 March.

    • Manages auspicing, approving invoices and supporting with project financial management where needed.

    Time commitment: Approximately 6–8 hours per month.

  • Full voting member of the Committee. Carries the same general duties as office-holders.

    What this role does in practice

    • Attends and contributes to Committee meetings.

    • Typically holds a portfolio or sub-committee or working group responsibility (e.g., programs, fundraising, communications).

    • Brings sector knowledge or community connection to decisions.

    • Reads papers before meetings and asks questions.

    Time commitment: Approximately 2–4 hours per month, depending on portfolio.